Date: 26 July 2005
1. TITLE
The association shall be called ‘The Chalfont and Amersham Wine Club (hereinafter called ‘The Club’).
2. OBJECTIVES OF THE CLUB
- To introduce members to wines and wine styles from around the world.
- To expand members’ knowledge of wines and understanding of how and where they are made.
- To hold meetings in an atmosphere of relaxed friendship.
- To achieve the above at an affordable price.
3. COMMITTEE
The committee shall consist of a Chairman, a Secretary, a Treasurer and one other, all elected from the membership, who shall remain in office until their successors are elected.
They shall be elected annually by ballot at the AGM, see paragraph 8.
The committee shall have the power to co-opt member(s) in special circumstances.
The committee shall meet approximately once a month and at other times as necessary.
4. PRESIDENT
As appropriate, The Club may invite an individual to become President as a mark of The Club’s esteem.
The period of the Presidency shall be for a maximum of five years.
If available the President shall be requested to chair the AGM and any EGM.
5. MEMBERSHIP
An individual is deemed a member of The Club on payment of a once only joining fee.
The joining fee is as proposed by the Committee and approved by a majority of the membership.
Any person wishing to join The Club may attend 2 or 3 meetings in a guest capacity to establish if The Club is likely to fulfil his or her requirements.
Membership is subject to final approval by The Committee.
6. LIST OF MEMBERS
The Treasurer will keep a list of all members which will contain the names and addresses and contact details of all members.
7. MEETINGS OF THE CLUB
Meetings which include tastings will take place once a month subject to unforeseen circumstances. The Committee shall determine the theme, cost and timing. From time to time the Committee may organise additional ‘Special Events’.
8. ANNUAL GENERAL MEETING
An AGM will be held as soon as practicable after the end of each financial year which is 31 March.
At least two months’ notice will be given to the members via The Club’s Newsletter.
The Chairman, Secretary and Treasurer shall each submit a report to the members. In addition the Treasurer shall submit an account of The Club’s financial position.
The Committee or any member may, giving reasonable notice, propose a motion for consideration at the AGM.
No resolution shall be passed unless carried by a majority on a show of hands of those present.
9. EXTRAORDINARY GENERAL MEETING
The Committee shall call an EGM giving one month’s notice via the Newsletter in the event there is a need to propose an amendment to the constitution or to discuss any major item likely to affect the well being of The Club.
10. ASSETS OF THE CLUB
The Treasurer shall operate a bank account for the receipt of all The Club’s monies.
The assets (cash, equipment) and disbursements therefrom shall be used exclusively in furtherance of The Club’s objectives.
11. ANNUAL ACCOUNTS
The Club shall at the AGM appoint an acceptable person for the forthcoming year to check that year’s financial results. That person shall, on request, be allowed to have access to The Club’s accounts and be allowed adequate time to examine the accounts for submission to the members at the AGM.
12. SUSPENSION/TERMINATION OF MEMBERSHIP
In the event of any member acting in a way substantially detrimental to the name or operation of The Club the member may, upon a unanimous decision by the Committee, either be suspended or have his/her membership of The Club terminated.
13. DISBANDMENT
The decision to disband The Club shall be made by a two thirds majority of members at the AGM or an EGM.
In the event that The Club is wound up the Committee shall:
- Close The Club’s website.
- Sell or dispose of the The Club’s equipment.
- Donate The Club’s monies in equal shares to two national charities approved by The Club.
- Close The Club’s bank account.